We Are Hiring: Out-of-School Time Coordinator

Join Our Team!

We're Hiring an Out-of-School Time Coordinator

Reports to: Community Partnership Director

Employment Status: Full-time (40 hours per week; 9 AM - 5 PM Monday - Friday), requires both remote and in-person activities

Location: Poughkeepsie, NY: Hybrid position - currently primarily remote Tuesdays and Fridays 

Compensation: $60,000-65,000; Benefits and PTO Package

Application Deadline: Open until filled; applications will be reviewed on a rolling basis until the position is filled.

The Current Opportunity

The Out-of-School Time Coordinator plays an important role in advancing the out-of-school time components of The Wallace Foundation’s Advancing Opportunities for Adolescents (AOA) initiative, which represents the majority of this role’s focus during the 2026 Planning Year and subsequent pilot phases. The Coordinator works hand-in-hand with OST providers to support their engagement in AOA design workstreams, readiness for pilot participation, and access to the professional development and quality improvement supports that will strengthen middle-grade youth programming across Poughkeepsie.

Beyond the AOA, the Coordinator also supports the full Poughkeepsie Out-of-School Time (OST) Collaborative, a network of youth-serving organizations committed to providing high-quality programming that sparks youths’ interests from kindergarten through adolescence, builds skills, and expands opportunities for young people across Poughkeepsie.

Essential Responsibilities:

As the Out-of-School Time Coordinator, you will:

• Support AOA implementation across the Planning Year and pilot phases, working under the direction of the Community Partnership Director to carry out the OST components of the initiative, with significant focus on the Youth Development Practices and Programs element.

• Support OST provider engagement and readiness for AOA, helping providers understand initiative goals, participate in design workstreams focused on middle-grade youth, and prepare for pilot participation through readiness assessments and capacity-building; surface provider perspectives, barriers, and opportunities to the Community Partnership Director to inform pilot design decisions.

• Coordinate AOA-related professional development for OST providers, including Wallace-supported Youth Development training (August 2026) and peer learning focused on middle-grade youth engagement, with the opportunity to grow into co-facilitation and delivery of select workshops (including Youth Work Methods modules) alongside the Community Partnership Director as experience and certifications allow. As available, additional certification and training will be provided. 

• Support program quality improvement for AOA-participating providers, coordinating Youth Program Quality Intervention (YPQI) assessment activities, helping providers use quality data to strengthen middle-grade youth programming, and connecting them with targeted technical assistance.

• Support the Planning-Year AOA Youth Design Council, contributing to member recruitment and onboarding, ongoing engagement between meetings, and documentation of Council input for review and integration into pilot design.

• Coordinate across AOA system partners, helping OST providers understand how their programming connects to navigation supports and other AOA elements, supporting information-sharing with school partners on the AOA target population.

• Support the broader Poughkeepsie OST Collaborative, building trusted relationships with member providers, onboarding new members, providing them with professional development and quality improvement supports, and contributing to peer learning and joint programming opportunities under the direction of the Community Partnership Director.

• Contribute to AOA learning, evaluation, and OST Collaborative communications, supporting the collection of provider perspectives and feedback, coordinating with the Civic Infrastructure and Research Manager on provider-level data needs, and contributing to AOA progress reports and Collaborative communications led by the Community Partnership Director.

All other duties and responsibilities as assigned by supervisor

Experience and Background

Required:

• Bachelor's degree in education, youth development, nonprofit management, social work, or related field with minimum of 2 years of experience working with community-based organizations or youth-serving programs; 

  • OR  Associate's degree with minimum of 4 years of relevant experience

  • OR  High school diploma with minimum of 7 years of relevant experience in youth development, education, or nonprofit sectors

• Minimum of 2 years of experience in relationship management, coordination, or program support roles

• Demonstrated experience working with diverse community-based organizations and building collaborative partnerships

• Experience coordinating logistics for meetings, trainings, or professional development activities

• Direct experience working in out-of-school time, afterschool, or youth development programs

• Demonstrated ability to coordinate complex, multi-stakeholder initiatives with clear timelines and deliverables

Preferred:

• Fluent in Spanish, written and spoken

• Experience with planning-year or pilot program implementation, particularly in roles requiring coordination across multiple organizations

• Familiarity with program quality improvement frameworks, particularly the Youth Program Quality Intervention (YPQI) or similar assessment tools

• Experience with collective impact models or cross-sector collaborations

• Knowledge of adolescent development principles and evidence-based youth development practices

• Experience supporting technical assistance or capacity-building initiatives

• Lived experience in communities similar to those served by the Poughkeepsie Children's Cabinet

Skills and Knowledge

Essential Competencies:

• Relationship-oriented: Natural ability to build trust, maintain connections, and foster collaborative relationships across diverse organizations and individuals

• Organized and detail-oriented: Exceptional ability to manage multiple projects, track commitments, and follow through on details

• Proactive communicator: Takes initiative to keep partners informed, addresses issues before they escalate, and ensures clarity in all communications

• Culturally responsive: Demonstrates respect for diverse perspectives, experiences, and organizational cultures; committed to equity and inclusion

• Problem-solver: Identifies challenges and works creatively with partners to find solutions

• Adaptable: Comfortable working in a dynamic environment with shifting priorities and evolving initiatives

• Team player: Collaborates effectively with supervisor and colleagues while also working independently

Required Technical Skills:

• Strong proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Forms)

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Experience with virtual meeting platforms (Zoom, Google Meet, etc.)

• Excellent written and verbal communication skills

• Strong organizational and project coordination abilities

• Ability to synthesize and present information clearly to diverse audiences

• Basic data management and tracking skills

Additional Preferred Skills:

• Experience with database management or CRM systems

• Knowledge of program evaluation and quality assessment methodologies

• Event planning and logistics management

• Graphic design or communications skills for creating provider resources

• Experience with training facilitation or professional development delivery

Work Environment and Schedule

• Schedule: Monday-Friday, 9:00 AM - 5:00 PM with as needed evening or weekend hours for provider events and meetings

• Location: Hybrid position requiring in-office presence on Mondays, Wednesdays, and Thursdays and as-required other days for in-person meetings. 

• Office environment: Professional, collaborative nonprofit setting

• Physical requirements: Ability to sit for extended periods, lift up to 25 pounds, and operate standard office and presentation equipment

• Travel: Regular local travel may be required for meetings with providers and site visits to OST programs; occasional national travel (1-2 times per year) for professional development or AOA initiative convenings

Why Join Our Team?

The Poughkeepsie Children's Cabinet offers the opportunity to be part of a groundbreaking initiative that is transforming outcomes for children and families in our community. As our Partnerships Coordinator, you will:

• Play a central role in strengthening Poughkeepsie's out-of-school time ecosystem and expanding opportunities for adolescents

• Build meaningful relationships with passionate youth development professionals committed to positive change

• Support implementation of a nationally recognized initiative focused on creating coordinated supports for middle-grade youth success

• Develop professional skills in partnership coordination, capacity-building, and program quality improvement

• Work in a collaborative, innovative environment with a supportive team

• Make a meaningful difference in the lives of Poughkeepsie's young people by strengthening the organizations that serve them

• Be part of a team that values both results and relationships

Application Process

Please email your resume and a cover letter detailing how your experience and interests support your success in this role to: jobs@pkchildren.org

In your cover letter, please specifically address:

• Your experience building and maintaining relationships with community-based organizations or partners

• Examples of how you've coordinated professional development, training, or capacity-building initiatives

• Your understanding of youth development principles and commitment to supporting program quality

• Why you're interested in supporting the work of the Poughkeepsie Children's Cabinet, the AOA initiative, and the OST Collaborative

Experienced, qualified applicants that do not meet 100% of listed qualifications, skills, or experience are encouraged to apply.